How to import embroidered clothing from Vietnam: All procedures & required licenses

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One of the biggest concerns of most customers importing embroidered clothing from Vietnam is procedures & required licenses. If you are a customer in need, you will basically have to do the following: selecting reliable Vietnamese suppliers to pick suitable transport methods, understanding the documentation requirements, and calculating import duties and taxes. Every step is very crucial and the article below will clarify each step.

250+ is the number of wholesale orders that K-Embroidery has successfully completed in 2023. This number also proves that we have enough experience to guide you in importing embroidered clothing from Vietnam. The figures are given objectively and you can completely trust them.

Choose reliable Vietnamese suppliers for embroidered clothes

The first step to importing a large quantity of embroidered clothing from Vietnam is to choose a supplier with sufficient credibility and high reliability. Here are practical ways to discover reputable suppliers, by leveraging social media, search engines, and e-commerce platforms:

1. Social Media Scouting

You can join industry-specific Facebook groups and forums that allow you to seek recommendations and testimonials from businesses with similar interests. Visual platforms like Instagram and Pinterest showcase the craftsmanship of potential suppliers. You can follow hashtags related to embroidery in Vietnam to discover skilled artisans and businesses.

2. Harnessing Search Engines

Conducting targeted searches on Google with specific keywords can lead you to suppliers’ websites and reviews. Look for established companies with a proven track record and positive feedback from previous clients.

3. E-commerce platforms

Alibaba and AliExpress connect businesses with suppliers globally. While primarily known for bulk orders, you can find Vietnamese suppliers showcasing their embroidered clothing products.

4. K-Embroidery Vietnam

K-Embroidery Vietnam is a trusted wholesaler that ships our beautiful embroidered and smocking clothes worldwide. You can also easily find us on any shopping site such as our website, Alibaba, Amazon, or social networking platforms such as Facebook, Instagram, and Pinterest. 

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Pick a logistics and shipping method

After selecting a supplier and finalizing the order, you need to request information from the supplier regarding suitable shipping methods for importing your order.

Importing goods from Vietnam includes two transportation methods: air freight and sea freight. When working with reputable suppliers in Vietnam, you will receive thorough guidance on selecting suitable shipping methods and transportation companies. 

1. Sea freight

Using ships to transport goods, you can transfer extremely large amounts of goods. Considering the same quantity and volume of goods, the shipping price by sea is much lower than other forms, helping you reduce costs when importing embroidered clothes.

The biggest disadvantage of shipping by sea is that it depends a lot on weather factors. When the weather is bad, it can affect the cargo delivery schedule, delaying the ship for a long time, sometimes lasting more than 1 month. Paperwork for embroidered clothing items is also the most complicated because customs require the origin of the materials that make up the product. 

In addition, sea freight shipments typically involve large volumes, as the goods are loaded into containers with dimensions of 40 feet in length (12.2 meters), 8 feet in width (2.44 meters), and 8.5 feet in height (2.59 meters). Specifically, a 40-foot container can accommodate a maximum weight of 29 tons (26,300kg).

Normally, we have 2 main shipping options: Sea freight & Air Freight
Normally, we have 2 main shipping options: Sea freight & Air Freight

2. Air Freight

Air transportation is not hindered by terrain conditions such as roads or waterways, allowing connectivity to almost all countries worldwide. Air freight services are consistently fast and punctual due to the rapid flying speed of airplanes. This mode of transport is particularly suitable for high-value or fragile goods. Certainly, transporting products from Vietnam using air freight usually involves a shorter duration compared to ocean freight. 

The major drawback of air freight is the high cost, calculated per kilogram for a shipment. Due to the elevated transportation expenses, this method is not suitable for goods or merchandise with low value. Secondly, air freight is not ideal for transporting bulky or heavyweight cargo. For such shipments, sea freight is often a more optimal solution.

Embroidered clothing shipments usually take 3 to 10 days to ship and depend on the pickup location, delivery location, and transit stations for domestic transportation. Shipping time also depends on the shipping unit and air transport method you choose. 

3. Air Cargo vs Air Express

There are 2 types of shipping methods by air that you should know: Air Cargo and Air Express. 

Air Cargo is a form of transportation combined by a shipping company with an airline. Air Cargo transportation stands out with superior advantages such as exceptional speed and and applicable to large orders weighing over 100kg. However, the cost per shipment is relatively high, making it suitable only for high-value goods with urgent time constraints such as perishable goods (food, fruits, frozen foods, etc) and pharmaceuticals.

Air Cargo vs Air Express

Therefore, the next method, Air Express, is the top choice for embroidered clothing items. Air Express involves shipping through international express delivery companies such as FEDEX, DHL, UPS, and TNT. Shipments must be packed in boxes, not bags or styrofoam boxes. The items sent will not have excessive weight, making this method highly suitable for clothing items. 

Criteria Air Cargo Air Express
Speed Generally slower than Air Express. Faster delivery times, suitable for urgent needs.
Cost Lower cost per kilogram compared to Air Express. Higher cost per kilogram due to faster delivery.
Suitability Suitable for bulk shipments, less time-sensitive. Ideal for smaller shipments, and time-sensitive orders.
Safety Generally safe, but less secure than Air Express. High level of security and tracking for shipments.
Packaging More flexibility in packaging, can use various materials. Requires items to be packed in cardboard boxes.
Weight Restrictions More flexibility with weight limits (more than 100kg). Typically limited to smaller, lightweight items (less than 100kg).

Understand the required documents for importing procedures from Vietnam

1. Sea freight

These are some of the documents and customs procedures that the supplier and shipping company in Vietnam will have to declare to Vietnamese customs for clearance and permission to export to your country. 

  1. Declaration Form
  2. Commercial Invoice
  3. Bill of Lading
  4. Certificate of Origin
  5. Import Permit
  6. Packing List 

When importing embroidered clothing items from Vietnam, customers need to stay informed about the import procedures from the customs of their respective countries. Each country has its specific requirements and procedures, which can be researched on reliable government websites or customs agency platforms. 

Despite specific procedures and regulations regarding customs clearance for imported goods, customs treatment varies for each shipment and is subject to random scrutiny. If any discrepancies are found, the shipment may be halted, and additional evidence may be requested.

In reality, sea freight is not typically prioritized for importing lightweight items like embroidered clothing from Vietnam. This is because the procedures are cumbersome for both parties, and the shipping volume is often much smaller than the capacity of a standard container.

required documents for importing procedures

2. Air freight

Essentially, you won’t have to prepare any documents when importing embroidered clothing from Vietnam. All commercial invoices, bills of lading, or other documents are the responsibility of the exporting party from Vietnam to provide.

For K-Embroidery customers, you only need to provide information such as customer name, contact information, address, quantity of products, desired delivery date, delivery conditions, etc. We will calculate the weight, provide the best possible freight rates, and advise on the schedule based on the product information you request. Just wait for a call from the shipping forwarder, and your embroidery clothes order will be delivered to the exact address you specified. 

3. Calculate Import Duties and Taxes

Import tariffs are owed when you import products valued above a certain threshold, and this threshold varies depending on the specific regulations of the importing country. We provide several ways for you to find information and calculate import taxes on embroidered clothing from Vietnam to your country:

  • Official Customs Websites: You can check the official website of the customs department of the importing country. They often provide detailed information on tariffs, taxes, and import regulations.
  • Government Trade Portals: Many countries have specific portals or websites dedicated to international trade. These platforms offer insights into import duties, taxes, and trade policies.
  • Tariff Databases: Utilize online tariff databases that compile information on tariffs for various countries. Examples include the World Customs Organization’s (WCO) Harmonized System (HS) database.

But don’t worry too much if you don’t have enough knowledge in this field. The supplier or shipping company you choose will inform you about import duties and what you need to do. The key is still to choose a reliable supplier in Vietnam!

Import Duties and Taxes

Importing embroidered clothes from K-Embroidery Vietnam

K-Embroidery is a highly experienced and professional manufacturer of hand-smocked and embroidered children’s clothing with over 24 years of expertise, specializing in high-quality baby dresses, rompers, onesies, and bodysuits available for purchase in bulk. 

We have exported children’s clothing products to countries around the world such as the US, Ireland, Spain, the UK, the Middle East, and Asian countries. Our commitment to offering top-notch embroidered and smocked baby clothing for both retail and wholesale customers has made us a trusted brand in the Vietnam industry. 

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In addition to providing quality products, we also offer excellent support services, ranging from shipping advice to post-order customer care services. When you place an order with K-Embroidery, all worries about import processes and procedures will disappear. Because our Sales team here, with diverse import-export experience, will help you with all tasks from A-Z. All you need to do is provide your contact information and desired delivery address.

Conclusion

In summary, if you want to import embroidered clothing from Vietnam, you need to clearly understand the steps from choosing a reliable Vietnamese supplier to choosing the appropriate shipping method, understanding the documentation requirements as well as such as calculating taxes and import duties. We’re here, so if you have any questions, fill out the contact form or comment below this article now! Good bye and see you again!!!

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